Frequently Asked Questions

The responses to these questions below are subject to change and will be updated as the situation and related policies and procedures evolve.

General

  • All University System of Georgia institutions require faculty, staff, students and visitors to wear an appropriate face covering while inside campus facilities. Face coverings will be worn in addition to and not as a substitute for social distancing. Face coverings aren’t required in one’s own residence hall unit or suite, when alone in an enclosed office or study room or in campus outdoor settings where social distancing requirements are met.

    Reasonable accommodations may be made for those who are unable to wear a face covering for documented health reasons.

    Anyone not using a face covering in areas where use is required, will be asked to wear one, will be provided as best as possible with a disposal mask, or must leave the area. Repeated refusal to comply with the requirement may result in disciplinary action through the applicable conduct code for faculty, staff or students.

  • Plain white reusable cloth face coverings are located at various locations on campus:

    Kennesaw Campus 

    • Student Center Information Desk
    • Talon Center
    • Clinic on Loop Road
    • Clinic in Village
    • Library Front Desk
    • KSU Center Registration Desk
    • Office of Emergency Management – Chastain Pointe 312

    Marietta Campus

    • Student Center Information Desk
    • Talon Center
    • Clinic at Rec Center
    • Library Front Desk
    • Office of Emergency Management – Norton Hall 
  • We have established a response team of trained professionals to respond to confirmed COVID-19 cases on campus.  

    Students

    • Students will be provided with the necessary medical care as well as educational and other support services. The student will be instructed to self-isolate away from campus and, with their consent, their information will be reported to their professors so that they are made aware that they will miss class.  Impacted areas on campus will be decontaminated by professional cleaning staff who have been trained on COVID-19 decontamination practices. The individual will be asked to share a list of any of their close contacts at KSU (6-feet or less for 15 minutes or more). In coordination with Cobb-Douglas Department of Public Health, close contacts will be instructed to quarantine.

    Faculty/Staff

    • Faculty or staff who test positive for COVID-19 or are diagnosed by a doctor should immediately notify the Office of Human Resources at return2campus@kennesaw.edu or call 470-578-8559. The employee will be instructed to self-isolate at home in accordance with DPH guidance and will be asked to share a list of any of their close contacts at KSU. In coordination with Cobb-Douglas Department of Public Health, close contacts will be instructed to quarantine

    KSU is working with Cobb-Douglas DPH to ensure proper notification protocols are followed. Any faculty, staff or student who is determined to be at a high-risk of exposure will be contacted and instructed to quarantine. High-risk exposure is defined as having been within 6 feet of a confirmed case for 15 minutes or longer. You do not need to quarantine unless you are given specific instructions to do so by either Cobb-Douglas DPH or KSU. All faculty, staff and students should self-monitor for symptoms of COVID-19 and call the KSU COVID-19 Health Helpline if they begin to experience symptoms.

    HR will also coordinate with Environmental Health & Safety to determine if additional cleaning and decontamination of affected work areas is necessary.

  • If you are an incoming student, you will receive an email to your KSU student account after you complete Orientation that has a link to our online photo submission portal. Once you have submitted your Talon Card photo, you will receive more information about picking up your Talon Card. If you need to replace your Talon Card, please contact the Talon One Service Center at 470-578-8663 (T-ONE) or email talonone@kennesaw.edu to schedule an appointment.

    For questions about parking on campus, your on-campus housing, and more we encourage you to meet remotely with our Talon One team members Monday – Friday between 8 a.m. and 5 p.m.

    Contact: 470-578-8663 (T-ONE) | talonone@kennesaw.edu

  • Yes. As always, our priority is the safety of our campus community, and we are preparing for a variety of scenarios that prioritize the health and safety of our students and drivers. A few of the precautions we are taking include:

    • All drivers are required to wear a mask and gloves.
    • All passengers are required to wear a face covering.
    • The drivers seat is now enclosed, limiting direct contact with passengers.
    • Drivers are frequently disinfecting high touch areas, like handrails, seats, and grab bars.
    • All buses are fully sanitized at the end of each shift.

Students

University Dining

  • As always, we are committed to the safety of our campus community. On-campus dining locations are highly regulated, and our staff is trained in foodborne illness transmission and prevention. Our team continues to follow sanitization procedures outlined by the health code and is adding other measures to help keep the campus community safe in accordance with CDC and Department of Health guidelines, including the elimination of self-service in the dining halls. For more information about the safety measures University Dining is taking, click HERE.

Health and Safety

  • Students who contract COVID-19 will be allowed to withdraw using regular university means prior to the published withdrawal date. Withdraw petitions submitted after the midpoint because of COVID-19 will be approved on the grounds of emergency/hardship just as occurs with any other medical situation. 

  • Students who are at high-risk should contact Student Disability Services at https://sds.kennesaw.edu/ or Phone: (470) 578-2666 (Kennesaw Campus) Phone: (470) 578-7361 (Marietta Campus)

  • Students should contact Student Disability Services at  https://sds.kennesaw.edu/  or Phone: (470) 578-2666 (Kennesaw Campus)  Phone: (470) 578-7361 (Marietta Campus)

  • The Division of Student Affairs is committed to supporting student health and well-being, with all counseling and support services open and available. In keeping with social distance guidelines and CDC recommendations, many services will be provided virtually during Spring semester. Student appointments and services are available in the following manner:

  • Yes, plans are underway to provide in-person and virtual seminars and gatherings. Please reach us at recovery@kennesaw.edu or call 470-578-2538 prior to visiting our offices

Events and Activities

Resources

  • Yes, all University-sponsored student travel has been cancelled for fall semester.  Additionally, SABAC cannot review or approve travel funding requests for RSO’s during this time. 

Faculty

Health and Safety 

  • Effective July 15, University System of Georgia institutions require faculty, staff, students and visitors to wear an appropriate face covering while inside campus facilities because six feet of social distancing may not always be possible. Face coverings will be worn in addition to and not as a substitute for social distancing. Face coverings aren’t required in one’s own dorm room or suite, when alone in an enclosed office or study room or in campus outdoor settings where social distancing requirements are met.

    Anyone not using a face covering when required will be asked to wear one or leave the area. Repeated refusal to comply with the requirement may result in discipline through the applicable conduct code for faculty, staff or students. Reasonable accommodations may be made for those who are unable to wear a face covering for documented health reasons.

    Should an individual feel the need to report an individual who is not in compliance with the regulation, they may call the Office of Human Resources at (470) 578-5889 if the individual in question is a faculty or staff member. Should the individual who is not in compliance is a student, calls may be directed to the Office of the Dean of Students at (470) 578-6367.

    When you wear a face covering, you’re protecting yourself, but equally important, you’re protecting other members of the university community.

  • The university has provided all students, faculty and staff with a reusable face covering for use inside all campus facilities/buildings where 6 feet social distancing may not always be possible. Individuals who work in lab settings will continue to receive personal protective equipment as required to conduct research and some staff may receive additional protective equipment based on the nature of their responsibilities on campus (facilities management, custodial services, dining services).

  • The University System of Georgia (USG) is composed of Georgia’s public colleges and universities, Georgia Archives and the Georgia Public Library Service. Georgia’s Constitution grants the Board of Regents the exclusive right to govern, control and manage the USG and USG institutions. The Board exercises and fulfills its constitutional obligations, in part, by promulgating rules and policies for the governance of the USG and its constituent units. The board elects a chancellor who is its chief executive officer and the chief administrative officer of the University System.

    Kennesaw State is one of the 26 colleges and universities that comprise the USG, and the presidents of USG institutions report to the Chancellor. USG institutions are required to follow the policies and procedures established by the USG.

  • As mandated by the University System of Georgia, face coverings are required inside all campus facilities/buildings where 6 feet social distancing may not always be possible. Anyone not using a face covering in areas where use is required will be asked to wear one, will be provided as best as possible with a disposable mask, or must leave the area. Repeated refusal to comply with the requirement may result in disciplinary action through the applicable conduct code for faculty, staff or students. 

    Individuals may report instances of non-compliance by contacting the Office of Human Resources at (470) 578-5889 if non-compliance relates to a faculty or staff member or the Office of the Dean of Students at (470) 578-6367 if non-compliance relates to a student.  

  • KSU will continue to coordinate with the USG in order to implement all relevant guidance and to update policies and procedures as circumstances warrant. Instructors are asked to develop contingency plans in their syllabi to take classes online at any time if the need arises. Faculty are also asked to prepopulate D2L with course materials.

Cleaning and Sanitation

  • Enhanced cleaning protocols have been developed in accordance with CDC guidelines. Building Services is disinfecting common and high-touch areas in classrooms, 2-3 times per day. In between classes, students and faculty will be provided with EPA approved disinfecting wipes for use in wiping down personal areas and workstations. In addition, signage has been posted to remind students/faculty to clean their desks/work areas and use proper cleaning techniques.

  • KSU has provided cleaning and disinfecting supplies to each academic department or unit for student and faculty use on personal spaces and workstations in the classroom.

  • In response to COVID-19, Facilities Maintenance & Operations are configuring building HVAC systems to allow in more outside air than normal as the systems allow. For certain buildings that do not have outside air supply, KSU has installed high-efficiency air filters and will replace them regularly. Old filters have been changed and will continue to be checked and changed as needed. Our maintenance procedures align with CDC, OSHA and ASHRAE (American Society of Heating, Refrigerating and Air-Conditioning Engineers) guidance. We will continue to monitor the systems and make adjustments as necessary. 

Alternate Work Arrangement Requests

  • Employees who fall into one of the Georgia Department of Public Health (https://dph.georgia.gov/) or Centers for Disease Control and Prevention (https://www.cdc.gov/) categories for higher risk for severe illness with COVID-19 may request alternate work arrangements via HR.

    In accordance with USG guidelines, employees who care for or live with individuals at higher risk for severe illness with COVID-19 should plan to return to their campuses as scheduled. These guidelines are consistent for employees in public universities across the state. 

    However, our goal is to provide as much flexibility and choice as possible within these parameters. Individuals may be eligible for leave under the Family and Medical Leave Act, Families First Coronavirus Response Act (https://hr.kennesaw.edu/familiesfirst.php) or other policies.  

    There also may be options for flexible work arrangements within a department or course even if an alternate work arrangement is not formally available through the Human Resources process. Individuals who are interested in exploring these options should speak with their supervisor or department chair immediately.

    Instructors who intend to file for an alternate work arrangement should do so as soon as possible to ensure sufficient time to make class arrangements for prior to the term starting

  • It’s important you discuss your concerns with your department chair or supervisor as soon as possible. Our goal is to provide as much flexibility and choice as possible within the parameters of the policies and procedures established by the USG. 

  • Because of the logistics involved and the need to establish a firm course schedule for students and departments, instructors should submit requests as soon as possible.

  • Adjustments can be made in their FPA to account for changes in workload percentages. As in any situation, the faculty should discuss these changes with their Department Chair/Dean. 

The Academic Plan for 2020-2021

  • University System of Georgia (USG) institutions are planning to hold face-to-face classes this academic year in accordance with USG guidelines.

    Each college has conducted an audit of courses to determine the viability of offering courses within each of the three possible contingency plans put forward by the USG. As part of this audit, colleges, led by their deans, independently evaluated each course to determine its instructional viability within each contingency plan and where necessary, determined alternative delivery options. In some cases, classes have been moved to larger instructional spaces to allow students to continue to receive instruction while remaining appropriately socially distant. In other instances, courses are being delivered through a hybrid modality for students. Some face-to-face courses have been moved fully online to prioritize the face-to-face delivery of other courses. Certain lab-based and studio-based courses have extended laboratory/studio hours, with students being given access based on a rotating schedule. A face-to-face prioritization plan ensures that students have additional access to faculty and advisors throughout the academic year in multiple ways to ensure their curricular engagement and progression. The delivery of courses has been prepared in synergy with a campus safety plan so that all KSU faculty, staff and students are able to engage with campus life within social distancing guidelines.

    With more than 4,900 sections scheduled at Kennesaw State, the logistics of holding face-to-face classes while socially distancing and following public health guidelines are very challenging. KSU has aimed to reduce density in classrooms and to limit the days most students and instructors are on campus. In many cases classes are still being held in their originally scheduled spaces.

    Some classes may be taught entirely online where an instructor qualifies for an alternate work arrangement or when the determination is made that moving a course online is strategically necessary to meet university needs and is in the best interests of students. Some classes will be held entirely face-to-face where necessary or feasible and safety can be maintained.

    For Spring 2021, KSU plans to offer more face-to-face class offerings.

  • In April 2020, President Pamela Whitten charged a Presidential Task Force to begin work on preparing the university for instruction and operations for the Fall 2020 semester. The goal of this task force has been to develop strategies, processes and procedures with the intent that KSU will return to on-campus instruction. The work of this group is ongoing for Spring 2021.

    The task force teams are applying a comprehensive and thoughtful approach as they work through a range of scenarios. Task force teams are incorporating input from internal stakeholders and are guided by recommendations from our state’s health experts.

    The committees that make up the task force are:

    • Academics, Chaired by Kat Schwaig, Provost and Senior Vice President for Academic Affairs; 
    • Student Experience, Chaired by Eric Arneson, Vice President for Student Affairs;
    • Campus Operations, Chaired by Tricia Chastain, Vice President for Administration;
    • Enrollment, Chaired by Brenda Stopher, Vice President for Enrollment Services;
    • Fiscal Affairs, Chaired by Aaron Howell, Vice President for Finance;
    • Research, Chaired by Phaedra Corso, Vice President for Research; and
    • Technology, Chaired by Jeff Delaney, Vice President and Chief Information Officer.

    Each subgroup of the task force is looking at the specific needs that are inherent in each division and operation and providing recommendations to the President on steps that can be taken to address these areas. The campus community is encouraged to regularly check the university’s coronavirus website for updates on the operating status of the university and for any additional guidance or announcements.

    The Academic Committee, led by the Provost, is charged with identifying how best to deliver classes effectively and safely in light of the pandemic and the polices established by the USG. Members of this task force include: 

    • Antrameka Knight, Assistant Vice President for budgeting and Planning
    • Brenda Stopher, Vice President for Enrollment Services
    • Christina Scherrer, Professor of Industrial Engineering
    • Doug Moodie, Professor of Management
    • Howard Alter, Process Improvement Specialist
    • Ivan Pulinkala, Dean, College of the Arts
    • Michael Rothlisberger, Academic Fiscal Affairs Officer
    • Sheb True, Dean of the College of Graduate and Professional Education
    • Pam Cole, Associate Vice President for Curriculum
    • Shawn Long, Dean, College of Humanities and Social Sciences
    • Stephen Bartlett, Senior Lecturer of World History
    • Tammy Demel, Assistant Vice President for Strategic Communications
    • Todd Harper, Associate Professor of English
  • The Provost has appointed a Professional Development Task Force that is comprised of one faculty lead from each academic college and representatives from UITS, DLI, CETL and Academic Affairs. This group is coordinating professional development opportunities across campus and identifying needs and resources to augment training for online learning.

    Workshop opportunities can be found at https://techenhancedlearning.kennesaw.edu/index.php. Instructional Designers in DLI (https://dli.kennesaw.edu/) are available to consult with individuals and departments to identify the best way to structure specific disciplinary courses and achieve excellent learning outcomes using the blended learning model. CETL also is providing one-on-one consultation.

    It’s important that every instructor prepopulate D2L with course materials and prepare a contingency syllabus that is entirely online in the event a shift is required because of the pandemic. If such a transition becomes necessary, it’s unlikely we will suspend classes, so advance planning is a necessity.

  • Instructors teaching in-person courses should wear a face mask and work with their deans and chairs to ensure the numbers in their class allow for social distancing. Face shields are a possible alternative but are not as protective as the face mask (https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/cloth-face-cover-guidance.html#face-shields). 

  • No. Students cannot be required to pay for Proctor U. KSU has a site license for Respondus. CETL will be delivering workshops on additional types of assessments such as performance-based assessments

  • Covid-related statements can be found on the Curriculum, Instruction, and Assessment website, along with other syllabi statements: Required Syllabus Information - Curriculum, Instruction, Assessment

  • Yes. iPads will be provided to faculty and we anticipate the following will be either pre-installed and/or loaded on them: All Built In Apps, Self Service, OneNote, Outlook, Excel, OneDrive, LiveSafe, Word, PowerPoint, Teams, Duo Mobile, BeyondTrust/Bomgar Remote Support. Links for the following: D2L, ServiceNow, KSU Status Page, Owl Express, Microsoft Forms, Documentation Center and iPad User Guide. The following will be available in Self Service: Acrobat Reader, Brightspace Assignment Grader, Docusign, GarageBand, GlobalProtect, Keynote, Microsoft Stream, Numbers and Pages. The support model will be the same as all other equipment starting with the Service Desk and escalating from there as needed. UITS has developed training on the iPads.

  • No. At this time the due dates listed on the Faculty Affairs webpage (https://facultyaffairs.kennesaw.edu/annual_review_promotion_and_tenure/review_tools.php) are still in effect.

Working with Students in Face-to-Face Classrooms

  • We’ve evaluated spacing in classrooms in each room on our campuses. Where possible, 6 feet of spacing between students is being created by eliminating seating, marking off areas and configuring furniture to allow for social distancing.

    In some cases, because of a fixed seating configuration, we cannot guarantee 6 feet of distancing between each student without reducing seating capacity to under 25 percent. This is especially true in classes with auditorium-like seating. The requirement to wear facemasks in campus facilities/buildings will help to augment the areas where the physical configuration of the classroom limits social distancing options. We’re identifying which rooms fall within these parameters and will notify professors who teach in them of the face mask requirement.

  • Yes. University System of Georgia (USG) institutions require all faculty, staff, students and visitors to wear an appropriate face covering while inside all campus facilities/buildings where 6 feet social distancing may not always be possible. This includes the requirement for face covering use in the classroom. Face covering use will be in addition to and is not a substitute for social distancing.

    Face coverings are not required in one’s own dorm room or suite, when alone in an enclosed office or study room, or in campus outdoor settings where social distancing requirements are met. 

  • As mandated by the USG, face coverings are required inside all campus facilities/buildings where 6 feet social distancing may not always be possible. Anyone not using a face covering in areas where use is required will be asked to wear one, will be provided as best as possible with a disposable mask, or must leave the area. Repeated refusal to comply with the requirement may result in action through the applicable conduct code for faculty, staff or students.

    Individuals may report instances of non-compliance by contacting the Office of Human Resources at (470) 578-5889 if non-compliance relates to a faculty or staff member or the Office of the Dean of Students at (470) 578-6367 if non-compliance relates to a student.  

  • Faculty should use their own discretion when students have questions about attendance. Students who need accommodations should be directed to the Dean of Student Affairs. 

  • Students who contract COVID-19 will be allowed to withdraw using regular university means prior to the published withdrawal date https://registrar.kennesaw.edu/academiccalendar/fall2020.php. Withdraw petitions submitted after the midpoint because of COVID-19 will be approved on the grounds of emergency/hardship just as occurs with any other medical situation.

  • Student accommodations for medical conditions related to COVID-19 will be processed through Student Disability Services at the link below. Students should not be given an accommodation without going through the formal process. 

    https://sds.kennesaw.edu/

  • No. Students may be coughing because they have allergies, asthma or any number of conditions that are not contagious to others. You can ask the student privately if he or she is okay and encourage him or her to seek medical attention if necessary. In no case should you call out a student during class for coughing or discuss his or her medical issues publicly.

  • The university will not be conducting temperature checks to enter campus facilities/buildings. Students, faculty and staff, as mandated by the USG, are required to wear face coverings inside all campus facilities/buildings where 6 feet social distancing may always not be possible.

  • The University System of Georgia (USG) utilizes the “eduroam” system that allows KSU students, to access their university accounts wirelessly from other participating institutions, including all 26 member schools of the USG. As an example, if a KSU student lives in Brunswick, Georgia, the student would be able to utilize the wireless network at the College of Coastal Georgia in order to securely log in to their individual KSU network account. This system also allows for similar access at public libraries around the state. Students who may have questions or need information on how to utilize this service may contact the UITS student help desk at studenthelpdesk@kennesaw.edu or call 470-578-3555.

  • A student should be directed to stay home from class and self-isolate. Please also direct the student to the KSU COVID-19 Health Helpline through the student health clinic at 470-578-6644 (Option#1). This will begin the process for medical absence notification, contact tracing and additional resource support for the student. Pending consent from the individual students, faculty members should then anticipate hearing from the COVID Response Team once verification of a COVID-19 case and known dates for the student’s absence are obtained.  We request that you accommodate the student with remote learning during their self-isolation period.

    Because student health information and privacy are protected by federal law, you should NOT contact the other students in your classroom to report a COVID-19 case. We will follow DPH guidance as it relates to notification of COVID-19 cases on campus.

  • Please direct the student to the KSU COVID-19 Health Helpline through the student health clinic at 470-578-6644. Student Health Services will determine if the student needs to quarantine and, if so, begin the process for medical absence notification. Faculty members should then anticipate hearing from the COVID Response Team once verification and known dates for the student’s absence are obtained.  

  • Should you begin showing any symptoms, you are required to stay home, notify HR and contact your health professional. If you’re unable to teach your courses, you should immediately inform your department chair so alternate arrangements can be made. Employees diagnosed with COVID-19 must follow CDC and Department of Public Health guidelines which state they must meet all three of the below criteria before they can return to work:

    • At least 1 day (10 hours) have passed since recovery defined as resolution of fever without the use of fever-reducing medications; AND
    • Improvement in respiratory symptoms (e.g., cough, shortness of breath); AND, 
    • At least 10 days have passed since symptoms first appeared.

Testing and Contact Tracing

  • KSU has partnered with Wellstar Health System to provide diagnostic testing for COVID-19 for all students, faculty and staff. Testing for the fall semester is available on both the Marietta and Kennesaw campuses. Furthermore, Wellstar is also providing a Health Helpline where KSU students, faculty and staff can call seven days a week if they have questions about symptoms related to COVID-19.

    Click here for the on-campus faculty and staff testing calendar.

International Students

  • Students are encouraged to contact the KSU International Student & Scholar Services Office (ISSS@kennesaw.edu) regarding questions about their visa requirements and status, and to contact their academic program advisor regarding questions about enrolling for courses

  • Students will be required to follow CDC guidelines concerning self-quarantine.

Meetings and Events 

Please consider a virtual format for your event.  For an in-person event or for a location to film/host your virtual event, please place your request through http://reservations.kennesaw.edu.  Your Event Coordinator will work with you to choose a location and plan to assist in following the appropriate social distancing protocols. Due to space limitations, events with an expected attendance of 250 or greater will not be scheduled until further notice with the exception of Academic Classes, Athletic Competitions, and Signature Events.

  • Yes. We suggest all meetings be held virtually. If an in-person component is required for the success of the meeting, your event must be held in a space that allows for social distancing (6-ft. distance between attendees)

    • Work with your event coordinator to choose the appropriate space
    • Attendance should be limited to 50 People or Less
      • Consider multiple sessions of the event
      • Consider virtual options for the event
    • Masks/face coverings must be worn by all attendees
    • Hand sanitizer stations should be provided
    • Attendees should be encouraged to stay home if they are feeling unwell

    Special Requirements for events over 50 people. Hosting department/organization must:

    • Post signage upon entry regarding social distancing and face covering guidelines.
    • Have contactless registration and check-in methods
    • Use an RSVP or ticketing process to maintain the capacity of the expected crowd.
    • Include screening questions for entry procedures, whenever practical.
    • Have assigned staff or volunteers monitoring the number of attendees at the meeting/event to not exceed the maximum social distanced capacity.
    • Require Event Staff to:
      • Answer screening questions and self-monitor for symptoms of Covid-19.
      • Not report to the meeting/event and seek medical attention if they exhibit any symptoms.
      • Physically distance from guests, where possible
      • Wear a face covering if within 6 feet of an attendee or fellow staff/volunteer.
  • Effective July 15, 2020, University System of Georgia (USG) institutions will require all faculty, staff, students, and visitors to wear an appropriate face covering while inside campus facilities/buildings where six feet social distancing may not always be possible. Face covering use will be in addition to and is not a substitute for social distancing.

    Face coverings are not required in campus outdoor settings where social distancing requirements are met.
    https://www.usg.edu/coronavirus/

  • The host/client is responsible for providing attendees with any required PPE.

  • At this time, KSU is not taking temperatures of people on campus.

    If this changes, your event coordinator will update you before the event date.

    • KSU Catering must be utilized for all food service requirements on campus, at this time.
      • KSU Catering is staying up to date on the FDA’s Best Practices and Guidelines.
    • Outside food is not allowed at this time.
  • Building Services has a thorough checklist which they utilize when cleaning every facility

  • Parking & Transportation are putting a new plan into action which includes rider limits and full wipe-downs at specific checkpoints

  • Internal and external meetings should continue to be held virtually, even if staff are in the office, unless appropriate social distancing (6 feet apart) can be ensured.

    All non-essential, KSU-sponsored travel is prohibited at this time. Exceptions must be approved by the President or the Provost.

For more information on event preparedness, please visit the CDC’s website at the link below.

  • https://www.cdc.gov/coronavirus/2019-ncov/community/large-events/mass- gatherings-ready-for-covid-19.html

Staff

General Campus Operations

  • Faculty and Staff who must interact with others as part of their job should take precautions and practice social distancing. Face coverings are required to be worn in public areas where practicing social distancing may not be possible.  Please refer to the detailed program “Guide to Returning to the Workplace” on the KSU Coronavirus website (https://coronavirus.kennesaw.edu). 

  • All breakrooms, kitchens and common areas will remain closed. This means no access to refrigerators, microwaves and coffee makers which is important to help minimize community gathering areas. Employees are encouraged to eat their meals at their desk or away from the office. 

  • All non-essential work-related travel has been suspended until further notice.  The related travel authorization will be canceled in Concur, as a result.  Employees should contact Travel Inc. at (770)291-5190 to cancel all related travel arrangements.  If lodging was booked directly with a conference hotel, please contact the hotel to avoid any cancellation fees.  If you have additional questions or concerns, please contact the Travel Hotline at (470)578-4391 or send an e-mail request to travel@kennesaw.edu. 

  • We encourage employees to adhere to previously-issued preventative hygiene guidance. When these measures are practiced with diligence, they are an effective means for minimizing the spread of the disease. In addition, employees should consult with their manager for specific protocols that may be in place for certain jobs.  Enhanced cleaning protocols and additional hand sanitizer stations have been deployed in high traffic areas around campus. 

    KSU encourages students, faculty, and staff to practice social distancing by:

    • Limiting in-person meetings by using telephone/conference calls, email, and videoconferencing as much as possible;
    • Keeping at least six feet between yourself and another person in all public places; and
    • Avoiding close contact, including handshakes and hugging.
  • Response to COVID-19, Facilities Maintenance & Operations are configuring building HVAC systems to allow in more outside air than normal as the systems allow. For certain buildings that do not have an outside air supply, we have installed high-efficiency air filters and will replace them regularly. Filters have been changed and will continue to be changed as needed. Our maintenance procedures align with CDC, OSHA and ASHRAE (American Society of Heating, Refrigerating and Air-Conditioning Engineers) guidance. We will continue to monitor the systems and make adjustments as necessary

  • Where possible and safe, we encourage you to leave doors propped open so staff will not need to touch door handles. To request a doorstop, email facilities@kennesaw.edu. Supervisors may request that controlled access be removed from a door if it will not compromise security of employees or sensitive information. Email dooraccess@kennesaw.edu to make this or other access requests.

Telecommuting and Alternative Work Arrangements

  • In situations where work can be performed from home or at an alternate location without diminished employee performance or service delivery, managers may work with employees to identify those instances and consider telecommuting.   A key consideration for managers is whether or not telecommuting is compatible with the employee’s job responsibilities. More information about telecommuting guidelines may be found here  https://uits.kennesaw.edu/telework/

  • You should talk with your manager to explore the potential for remote work or alternative work assignments. Should your job and performance lend itself to remote working, your manager will work with you to facilitate this. Should you choose to telework, you will be expected to perform your job duties as assigned, so please keep in mind the needs of your child(ren) and ensure you can adequately address their needs and balance work as well. Should your position not lend itself to remote work, you may utilize a leave of absence or vacation leave accruals to cover your absence.

  • A key consideration for managers is whether or not telecommuting is compatible with the employee’s job responsibilities.

    In considering telework options, please note:

    • Managers retain the ability to terminate the agreement at any time;
    • Managers must ensure that hourly (overtime eligible) employees adhere to laws related to breaks, meal periods and overtime;
    • Managers should ensure the position(s) job requirements can be performed through telecommuting;
    • Managers should ensure team members have access to hardware and/or software technologies that can enable them to work remotely (laptop or desktop computer, mobile or landline telephone, adequate internet and mobile telephone coverage, etc.);
    • Managers should establish hours of work availability for their telecommuting team members, including expectations about attending meetings via videoconference or telephone, answering emails and taking calls, etc.;
    • Managers should ensure that the employee’s remote work does not violate data security policies or procedures;
    • Managers should document the arrangements Via the Telecommuting Agreement found on the Coronavirus return to campus site. 
  • Managers should work with their HR Business Partner to identify employees who are eligible to telework. Your manager will determine if your position and performance lend itself to remote work 

    If an employee is identified as telework-eligible, the employee will be notified by their supervisor. The notification will include the expected schedule. If an employee has questions about their ability to telework, the employee should contact his/her supervisor. Final decisions will be made by the Cabinet member in the event of an escalation. If the employee is not eligible to telework, and the campus remains open, the employee is expected to report to work as normal. Failure to do so may result in disciplinary action. 

  • UITS has limited inventory of resources to telecommute. Should an employee need equipment to facilitate a work from home situation, they should request the equipment needed in writing to their Cabinet member. The Cabinet member will review and, if approved, contact UITS to make the appropriate request. 

  • Using a KSU configured and owned device is always the preferred alternative as it has been appropriately configured to meet KSU/USG security requirements no matter what the location is. However, should the need arise, please contact UITS Information Security department to make sure your personal device complies with KSU requirements. Employees working with high-risk data MUST use an encrypted device.

  • Reimbursement for using a personal phone will be determined by the department head. 

  • Your office/workstation equipment is university property and should not be taken home.  

  • For instructions on this and other UITS related teleworking questions, please go to https://uits.kennesaw.edu/telework/

  • Supervisors will have multiple staffing options to consider including teleworking, staffing rotations and staggered work hours in order to ensure social distancing and manage the number of staff in a work area

Health and Safety Guidelines

  • University System of Georgia institutions require faculty, staff, students and visitors to wear an appropriate face covering while inside campus facilities because six feet of social distancing may not always be possible. Face coverings will be worn in addition to and not as a substitute for social distancing. Face coverings aren’t required in one’s own dorm room or suite, when alone in an enclosed office or study room or in campus outdoor settings where social distancing requirements are met.

    Anyone not using a face covering when required will be asked to wear one or leave the area. Repeated refusal to comply with the requirement may result in discipline through the applicable conduct code for faculty, staff or students. Reasonable accommodations may be made for those who are unable to wear a face covering for documented health reasons.

    When you wear a face covering, you’re protecting yourself, but equally important, you’re protecting other members of the university community.

  • Staff and faculty who come to campus are encouraged to bring their own face coverings and wear them when in public places on campus or in areas where social distancing is not possible.  Branded masks will be provided to all faculty and staff the first week in January.  In addition, disposable masks can be picked up at the Office of Emergency Management (Kennesaw Campus) and the Office of Public Safety (Marietta Campus).  Supervisors should email oem@kennesaw.edu in advance with the number of masks requested and the time when they will pick them up.  Supplies are limited and are for office use only.

  • Employees should wash their hands using soap and water frequently, washing for at least 20 seconds, especially after you have been in a public/common area; after coughing, sneezing, blowing your nose or touching your face.  If soap and water are not readily available, use a hand sanitizer that contains at least 60% alcohol.  Additional guidance on handwashing is available from the CDC at https://www.cdc.gov/handwashing/when-how-handwashing.html 

  • People can be asymptomatic and still spread the virus, so it is important to practice social distancing whenever possible.  This is especially important for those people who are considered at a higher risk for becoming ill.  Staff on campus should follow these social distancing guidelines:

    • Avoid close face to face contact with others by staying at least 6 feet apart at all times.
    • Wear face coverings whenever You are in public places on campus
    • Avoid handshaking.
    • All meetings should be conducted remotely until further notice even if participants are back in the office. If it is essential to have an in-person meeting, the meeting should be limited to 50 people or less and should be held in a room where social distancing can be accommodated.
    • All breakrooms, kitchens and common areas will remain closed. This includes refrigerators, microwaves and coffee makers. Employees are encouraged to eat their meals at their desk or away from the office.

Leave Policies Related to COVID-19

  • All available leave will be allowed during this time.  Additionally, employees may be able to request time from the institutional shared sick leave pool.  These requests should be submitted to Human Resources by emailing return2campus@kennesaw.edu 

Exposure to COVID-19

  • You should remind your coworker about the University’s guidelines and that they should report this information to their supervisor. If the employee has a confirmed case of COVID-19, they should report this information through the KSU self-reporting form found here.

    You should not ask the employee health-related questions due to confidentiality and privacy laws. 

    Any employee who is ill should stay home and contact their health care provider. 

  • Persons who have had COVID-19 symptoms and tested positive may discontinue isolation when all of the below conditions are met:

    • At least 10 (ten) days have passed since symptoms first appeared AND
    • At least 24 hours have passed since the last fever without the use of fever-reducing medications AND
    • Symptoms (e.g., cough, shortness of breath) have improved

    Persons who have NOT had COVID-19 symptoms but tested positive and are under isolation may discontinue isolation when at least 10 (ten) days have passed since the date of the first positive COVID-19 diagnostic test assuming they have NOT subsequently developed symptoms since their positive test. 

  • Staff or faculty members who have been exposed to someone with COVID-19 should not come to work if:

    • If the staff or faculty member has been contacted by the Georgia Department of Public Health and has been advised/directed to self-quarantine due to close contact with anyone who has a confirmed COVID 19 diagnosis they should remain at home and follow DPH guidance. Faculty or staff members who begin to experience COVID 19 symptoms while at work should leave work and contact their supervisor and Human Resources.
    • If the staff or faculty member has been in close contact with someone who has been diagnosed with COVID-19, they should monitor their health for fever, cough and shortness of breath during the 14 days after the last day they were in close contact with the sick person with COVID-19.  they should not go to work or school and should avoid public places during their quarantine period.   While the CDC still recommends 14 days of quarantine for a person who has been identified as a close contact with a person who tested positive for COVID-19, the following options to shorten quarantine are acceptable alternatives:
      • Quarantine can end after Day 10 without testing and if no symptoms have been reported during daily monitoring.
      • When diagnostic testing resources are sufficient and available, then quarantine can end after Day 7 if a diagnostic specimen tests negative and if no symptoms were reported during daily monitoring. The specimen may be collected and tested within 48 hours before the time of planned quarantine discontinuation (e.g., in anticipation of testing delays), but quarantine cannot be discontinued earlier than after Day 7.
    • The Department of Public Health defines close contact as:
      • Living in the same household as a sick person with COVID-19;
      • Caring for a sick person with COVID-19;
      • Being within 6 feet of a sick person with COVID-19 for a total of 15 or more minutes in a 24 hour period; OR
      • Being in direct contact with secretions from a sick person with COVID-19 (e.g., being coughed on, kissing, sharing utensils, etc.)
    • If they do not meet any of the criteria above, the employee should return to work as scheduled and monitor for symptoms for 14 days.  
  • Staff should notify HR if they are diagnosed with COVID-19 by completing the self reporting form, emailing HR at return2cmapus@kennesaw.edu or by calling 470-578-5889.  The COVID Response team will arrange for any needed deep cleaning of the impacted work area.   The KSU COVID Response Team, in conjunction with the Georgia Department of Public Health (DPH), will determine if it is necessary to reach out directly to any employee who has come into close contact with the staff member who has tested positive. If determined to be necessary, the employee will be provided with specific instructions on testing and self-quarantining.  KSU will follow the direction of DPH if notified that an employee has been diagnosed with COVID-19.   If you are aware of an individual in your area who has tested positive and you have not been contacted by DPH, then you may continue to come to work and self-monitor for symptoms.  Should you begin showing any symptoms, you are required to stay home, notify HR and contact your health professional.  Employees diagnosed with COVID-19 must meet the CDC/DPH criteria regarding returning to work following a COVID-19 diagnosis before returning to campus. 

  • Faculty and staff should not come to campus if:

    • The staff or faculty member has been diagnosed with COVID-19 or;
    • The staff or faculty member has been contacted by the Georgia Department of Public Health and has been advised/directed to self-quarantine due to close contact with anyone outside the home who has a confirmed COVID 19 diagnosis. Faculty or staff members who begin to experience COVID 19 symptoms while at work should leave work and contact their supervisor and Human Resources.  
  • If an employee tests positive for COVID 19, they will be asked to provide a copy of the positive results when contacting the KSU COVID Response Team. A physician’s note is not required.

  • No. KSU follows the guidance from the CDC and the Georgia Department of Public Health which states that persons who have had COVID-19 symptoms and tested positive may discontinue isolation when all of the conditions below are met:

    • At least 10 (ten) days have passed since symptoms first appeared AND
    • At least 24 hours have passed since last fever without the use of fever-reducing medications AND
    • Symptoms (e.g., cough, shortness of breath) have improved

    Persons who have NOT had COVID-19 symptoms but tested positive and are under isolation may discontinue isolation when At least 10 (ten) days have passed since the date of the first positive COVID-19 diagnostic test assuming they have NOT subsequently developed symptoms since their positive test.

Pay

  • Current pay practices and overtime rules are in effect for all employees. The University is open for business, so regular pay practices are in effect. 

  • If you normally use a time clock to report time, then you should report your time worked, including any breaks, to your supervisor. Supervisors will be expected to enter any time into OneUSG in these situations.

  • Managers need to adhere to published payroll dates and ensure all time is entered and approved as normal

  • No. Campus is open, so employees who are asked to report to work on campus will be paid according to normal pay practices. 

  • If you normally use a time clock to report time, then you should report your time worked, including any breaks, directly to your supervisor.  Supervisors will be expected to enter any time into OneUSG in these situations. 

High-Risk Employees

  • Faculty or staff that are at a higher risk and who have been given instruction from their supervisor to return to campus, may request accommodation by completing the form found on the HR website and sending it to return2campus@kennesaw.edu. Please note that supporting medical documentation will be required by HR to support your request.  Personal medical information does not need to be shared directly with your manager or co-workers. 

Testing

  • Testing for staff and faculty will be provided on campus

    • Kennesaw Campus – Tent at the Hospitality House, 3217 Campus Loop Road, Monday – Friday, 8:00 AM – 12:00PM
    • Marietta Campus – Outside the entrance to the Student Rec Center/Tent adjacent to the Student Health Clinic,  Monday – Friday, 1:30PM – 3:30PM
  • Staff and faculty who are working on campus are required to self-monitor for symptoms prior to coming to work each day.  Anyone with a fever of 100.4 or higher should NOT come to campus but instead should contact his/her supervisor and Human Resources at return2campus@kennesaw.edu for further direction.  If you have any symptoms below you should remain at home and contact your health professional. 

    • Cough
    • Fever of 100.4 or higher
    • Runny nose or new sinus congestion
    • Shortness of breath or difficulty breathing
    • Chills
    • Muscle ache
    • Headache
    • Sore Throat
    • Fatigue
    • New Gastrointestinal symptoms
    • New loss of taste and/or smell

Cleaning Protocols

  • KSU cleaning protocols align with CDC and USG guidance. High-traffic/high-touch areas will be professionally cleaned and disinfected multiple times per day. Employees should wipe down equipment that is commonly used (e.g., copiers, printers, fax machines) before and after use.  Employees will be encouraged to clean their workstations daily. We will provide disinfectant and paper towels for each department. Cleaning supplies are limited and for office use ONLY.  

    Building Services will only be vacuuming private offices weekly and will not be entering private offices daily to empty trash and recycling bins.  Trash and recycling bins are being placed in central locations in each suite/building for self-service. 

Health and Safety

  • During the week of January 9 to January 15, there were 198 reported cases of COVID-19. Please note that this number includes individuals working or studying remotely.

  • If you have symptoms of COVID-19 or have received positive test results, please stay home or in your dorm room and call the KSU COVID-19 Health Helpline at (470) 578-6644. 

    We have established a response team of trained professionals to respond to confirmed COVID-19 cases on campus.  The student will be provided with the necessary medical care as well as educational and other support services. The student will be instructed to self-isolate away from campus and, with their consent, their information will be reported to their professors so that they are made aware that they will miss class.  Impacted areas on campus will be decontaminated by professional cleaning staff who have been trained on COVID-19 decontamination practices. The individual will be asked to share a list of any of their close contacts at KSU (6-feet or less for a total of 15 minutes or more over a 24-hour period). In coordination with Cobb-Douglas Department of Public Health, close contacts will be instructed to quarantine.

  • KSU is working with Cobb-Douglas Department of Public Health to ensure proper notification protocols are followed. Any faculty, staff or student who is determined to be at a high-risk of exposure will be contacted and instructed to quarantine.  High-risk exposure is defined as having been within 6 feet of a confirmed case for a total of 15 minutes or longer over a 24-hour period

    You do not need to quarantine unless you are given specific instructions to do so by either Cobb-Douglas DPH or KSU. All faculty, staff and students should self-monitor for symptoms of COVID-19 and call the KSU COVID-19 Health Helpline if they begin to experience symptoms. 

  • Students should not go to class if they’re experiencing any of the COVID symptoms until cleared by a medical doctor.  Please direct the student to the KSU COVID-19 Health Helpline at (470) 578-6644.

  • Please have the student call the KSU COVID-19 Health Helpline at (470) 578-6644. If Student Health Services confirms a student has tested positive for COVID-19 and the student consents to share this information, you will be notified of the dates the student will be unable to attend class in-person. We request that you accommodate the student with remote learning during their self-isolation period.

    Unless you are identified as a high-risk exposure, no further action or notification is necessary. 

  • Faculty or staff who test positive for COVID-19 or are diagnosed by a doctor should immediately notify the Office of Human Resources at return2campus@kennesaw.edu or call 470-578-8559. 

    KSU has established a team of trained professional to respond to confirmed COVID-19 cases on campus. The employee will be instructed to self-isolate at home in accordance with DPH guidance and will be asked to share a list of any of their close contacts at KSU. In coordination with Cobb-Douglas Department of Public Health, close contacts will be instructed to quarantine.

    HR will also coordinate with Environmental Health & Safety to determine if additional cleaning and decontamination of affected work areas is necessary. 

Exposure to COVID-19

  • You should remind your coworker about the University’s guidelines to contact return2campus@kennesaw.edu, the individual’s health care provider as well as the local department of public health.  

    You should also inform your manager. You should not ask the employee health-related questions due to confidentiality and privacy laws. 

    Any employee who is ill should stay home and contact their health care provider. 

  • Persons who have had COVID-19 symptoms and tested positive may discontinue isolation when all of the conditions are met under one of the two below strategies:

    • Symptom-based strategy: 
      • At least 10 (ten) days have passed since symptoms first appeared AND
      • At least 24 hours have passed since last fever without the use of fever-reducing medications AND
      • Symptoms (e.g., cough, shortness of breath) have improved
    • Test based strategy: 
      • Resolution of fever without the use of fever-reducing medications AND
      • Improvement in symptoms (e.g., cough, shortness of breath, AND
      • Negative results of two consecutive COVID-19 results collected at least 24 hours apart.

    Persons who have NOT had COVID-19 symptoms but tested positive and are under isolation may discontinue isolation when one of the two below strategies are met:

    • Time-based strategy:
      • At least 10 (ten) days have passed since the date of the first positive COVID-19 diagnostic test assuming they have NOT subsequently developed symptoms since their positive test. 
    • Test based strategy:
      • Negative results of two consecutive COVID-19 results collected at least 24 hours apart.
  • Staff or faculty members who have been exposed to someone with COVID-19 should not come to work if:

    • If the staff or faculty member has been contacted by the Georgia Department of Public Health and has been advised/directed to self-quarantine due to close contact with anyone who has a confirmed COVID 19 diagnosis they should remain at home and follow DPH guidance. Faculty or staff members who begin to experience COVID 19 symptoms while at work should leave work and contact their supervisor and Human Resources by emailing return2campus@kennesaw.edu. This is monitored 7 days per week.
    • If the staff or faculty member has been in close contact with someone who has been diagnosed with COVID-19, they should monitor their health for fever, cough and shortness of breath during the 14 days after the last day they were in close contact with the sick person with COVID-19. they should not go to work or school and should avoid public places for 14 days.  The Department of Public Health defines close contact as:
      • Living in the same household as a sick person with COVID-19;
      • Caring for a sick person with COVID-19;
      • Being within 6 feet of a sick person with COVID-19 for 10 or more minutes; OR
      • Being in direct contact with secretions from a sick person with COVID-19 (e.g., being coughed on, kissing, sharing utensils, etc.)
    • If they do not meet either of the two criteria above, the employee should return to work as scheduled and monitor for symptoms for 14 days.  
  • Staff should notify HR if they are diagnosed with COVID-19 by emailing return2campus@kennesaw.edu or by calling 470-578-5889.  EHS will be notified in order to disinfect and conduct a deep cleaning of the impacted work area if necessary.   The KSU COVID Response Team, in conjunction with the Georgia Department of Public Health (DPH), will determine if it is necessary to reach out directly to any employee who has come into close contact with the staff member who has tested positive. If determined to be necessary, the employee will be provided with specific instructions on testing and self-quarantining.  KSU will follow the direction of DPH if notified that an employee has been diagnosed with COVID-19.   If you are aware of an individual in your area who has tested positive and you have not been contacted by DPH, then you may continue to come to work and self-monitor for symptoms.  Should you begin showing any symptoms, you are required to stay home, notify HR and contact your health professional.  Employees diagnosed with COVID-19 must Meet the CDC/DPH criteria regarding returning to work following a COVID-19 diagnosis before returning to campus.

  • Faculty and staff should not come to campus if:

    • The staff or faculty member has been diagnosed with COVID-19 or;
    • The staff or faculty member has been contacted by the Georgia Department of Public Health and has been advised/directed to self-quarantine due to close contact with anyone outside the home who has a confirmed COVID 19 diagnosis. Faculty or staff members who begin to experience COVID 19 symptoms while at work should leave work and contact their supervisor and Human Resources by emailing return2campus@kennesaw.edu
  • No. KSU follows the guidance from the CDC and the Georgia Department of Public Health which states that persons who have had COVID-19 symptoms and tested positive may discontinue isolation when all of the conditions are met under one of the two below strategies:

    • Symptom-based strategy:
      • At least 10 (ten) days have passed since symptoms first appeared AND
      • At least 24 hours have passed since last fever without the use of fever-reducing medications AND
      • Symptoms (e.g., cough, shortness of breath) have improved
    • Test based strategy:
      • Resolution of fever without the use of fever-reducing medications AND
      • Improvement in symptoms (e.g., cough, shortness of breath, AND
      • Negative results of two consecutive COVID-19 results collected at least 24 hours apart.

    Persons who have NOT had COVID-19 symptoms but tested positive and are under isolation may discontinue isolation when one of the two below strategies are met:

    • Time-based strategy:
      • At least 10 (ten) days have passed since the date of the first positive COVID-19 diagnostic test assuming they have NOT subsequently developed symptoms since their positive test.
    • Test based strategy:
      • Negative results of two consecutive COVID-19 results collected at least 24 hours apart.
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